How to Choose the Best Electronic Signature Software

Are you looking for great electronic signature software for your business? This article tells you what to look for when you pick the best electronic signature software.

Before we delve into that, some reasons you want to adopt an electronic signature:

• You’re tired of burning money on printing alone.
• You want to try cost-effective ways of reducing costs.
• You want to save time.
• You want to reduce errors when sealing deals.
• You want assurance of data security.
• And more. 

Why does signing documents matter?

Signing documents matter to all business verticals. It doesn’t matter what the size of your business is, the products, or the services you offer.

It’s impossible to run a business without getting clients, which involves signing many documents. As a business owner, you have to sign different contracts. From sales agreements, partnerships, lease agreements, employment contracts, and much more. All of them require that you go through them, add your signature, then file them.

 Electronic signature software simplifies this process by automating it. For starters, you don’t have to waste money on printing, scanning, or even filing cabinets. 

Quick stats on document printing:

• At least 90% of businesses spend 3% of their revenue on printing documents alone.  
• An average small business owner prints over 10,000 pages annually. 
• At least 45% of papers end up in the trash. 

The process of signing a document before adopting eSign signature software:

Before adopting electronic signature software, the process of signing a document was a bit long. You had to go through many hoops before finalizing an agreement. Sometimes that could mean spending 3 to 5 days to get a signature from another party. 

The process looked something like this:

1. You print a document, which starts at 49 cents per page.
2. Sign it, and add your initials on every page.
3. Scan that document.
4. Email it to the next person who has to sign it.
5. The other person will email it back to you. Most often, after keeping you waiting for days. 
6. You have to print that document again.
7. Then file it, which would consume a lot of space.

Doesn’t the above sound tedious to you?

Remember, some clients do not have the luxury of owning a good printer. Maybe they have to go somewhere to print your agreement. If they happen to own a printer, they still have to wait for a decision-maker to sign an agreement. 

Yet, things move fast as soon as you adopt electronic signature software. It saves you time and money. Businesses use it to send, sign, and manage unlimited documents. No matter where they are or what their industry is. 

There are certain factors that all best electronic signature software should have. We highlight some here: 

• User-friendliness

The very first factor that you should consider when selecting an eSignature software is its user-friendliness. It shouldn’t take your team days to figure out. Or hours to learn how to use it to sign agreements online.  

Example: Flowz eSign allows you to collect the information you need by including standard fields such as title, company name, and more in the document. You do all that without going through training. All you have to do is sign in to your Flowz account with your login credentials, → click the Software tab and click the Send for e-signature button. 

• It should integrate with other tools

Up next, a perfect electronic signature software should integrate with other tools, from email, CRM, and so on. Put differently; it should link up with apps that your team uses. From email, CRM, and other tools. Also, check if the solution offers a flexible API that allows you to integrate with other Apps on Zapier. 

 Example: Reuben is the owner of Glow Content, a content marketing firm. His team uses Flowz eSign to sign documents daily. They love this electronic signature tool because it integrates with their CRM, which means they can efficiently send sales contracts, quotes, agreements, and renewals to their customers.

• Consider the security of the electronic signature software

Another critical determinant of selecting the best electronic signature software is its security. In other words, can it keep your data secure?

As e-signing involves a great deal of data collection, you need to make sure the tool that you use protects critical business and personal information. 

Ideally, you must choose electronic signature software tools that use GUID SSL encryption. 

Example: Lucia is the owner of LMC Accounting, a small accounting firm that helps small businesses be tax compliant. She can’t work without getting a signature from a client. So her company has recently adopted Flowz eSign. She likes it most because this solution comes with industry-standard SQL databases such as PostgreSQL, MySQL, and Maria DB. What’s more, it uses GUID and SSL encryption. Flowz eSign has an automated security check, vulnerability scan, malware scan and warns Lucia and her team about any security threats. 

•     Pick a compatible electronic signature software 

As a business owner, you have to collect consent in a more digital-friendly way. No frustrations, no delays. 

Does the signature software that you need do this? 

Compatibility is another critical factor for choosing the best electronic signature software. You should be able to sign documents from your laptop, tablet, or smartphone. 

Example: With Flowz eSign, business owners can create or upload documents from their tablet, laptop, or PC. 

• It should allow you to customize your documents 

This one goes without saying.

Choose an electronic signature software that allows you to customize a document. Whether you want to add a logo or custom fields such as company name, you should be able to do it with ease.

Example: John is a financial advisor, and his business uses electronic signature software a lot. Almost daily. He uses it to include crucial information such as the title of the contract, customer name, and so on. 

• An electronic signature software that you choose should be affordable 

As a business owner trying to grow small, you need a solution that would be affordable to you. Choose an electronic signature that won’t break the bank. If that software is available for free, the better for your business. 

Example: Amanda is new to Flowz. She has just signed up for one of Flowz pricing plans and gets access to 1000s of business services and business software including, electronic signature software. This way, she can sign as many documents as she wants without worrying about paying. Only Flowz eSign lets her do that.

Are you looking for easy-to-use electronic signature software? Give the Flowz eSign a try today!